This page is designed to provide essential information to officers of organizations within our College. Please refer to this page for the preferred manner of conducting such administrative business as is described below.

Administrative Policies

Room Keys

To obtain keys for a room, the President of the organization responsible for that room must submit the new keyholder's full name, student ID number, and email to the This e-mail address is being protected from spam bots, you need JavaScript enabled to view it by 5:00pm each Monday for processing during that week. Keys may not be obtained any other way. Once the request clears, a "Key Issue" slip will be returned to the new keyholder, who must then take that slip, student ID card, and current class schedule printout to the Facilities Management Key Issue window (entrance on Palo Verde Ave. between lots 9 and 11) to obtain the new key.

Organization Registration Card

Each organization must file this form with the office of Student Life and Development at the beginning of each academic year to be considered active and in good standing. This form requires information on each officer of the organization, the signature and information of the faculty advisor for the organization, and final approval by the Director of Student Life and Development, This e-mail address is being protected from spam bots, you need JavaScript enabled to view it . Organizations' officers must also sign the Alcohol Regulation Compliance Agreement, also through the office of Student Life and Development.

Officer Contacts

AESB maintains a list of critical contact information for each organization for internal purposes only. We will not give out specific information not already available on the web without your permission. Please send officer information, including position, full name, and email to the This e-mail address is being protected from spam bots, you need JavaScript enabled to view it any time this information changes. Also, we would like to keep at least one phone number contact for the organization.

Information and Communications

Websites

Each organization has a web page on this site with information regarding current officers, club meeting times, and contact information. Please be sure that this is current; send any updates to the This e-mail address is being protected from spam bots, you need JavaScript enabled to view it . There are also generic links to individual organization websites (like www.aesb.org/ieee) and generic emails (like This e-mail address is being protected from spam bots, you need JavaScript enabled to view it ) that can be used as normal accounts or forwarded to an outside account(s). To set up these means of communication, contact the This e-mail address is being protected from spam bots, you need JavaScript enabled to view it .

Official Communications to All Organizations

Official communications are archived in the Communications section of the website. This includes the weekly updates and any other emails that were sent out to all organizations.

Meeting Documents

Agendas, Minutes, and accompanying documents are archived in the Documents section of the website.

Link to this page: www.aesb.org/leaderinfo.